Back-to-School Information

List of 15 items.

• > Back-to-School Communications

  Back to School Checklist 
  
  Summer Letter to Freshman
  
  Orientation Activities for Freshmen and New Students
  
  Summer Letter to Sophomore Parents/Guardians
  
  Summer Letter to Junior Parents/Guardians
  
  Summer letter to Senior Parents/Guardians

• > Orientation: Wednesday Aug. 7

  Wednesday, Aug. 7, is Orientation Day!
  Orientation is mandatory for all students.
   
  Class of 2028 — Welcome to Brophy!
  Freshmen are expected to be in the mall by 7:30 a.m. on Wednesday, Aug. 7, where they will be greeted by their Big Brothers who, along with their advisor, will shepherd them through rotations acclimating them to life on campus. They will end with a personal tour of their class schedule and be dismissed by noon. They will also receive their Macbooks and Brophy ties as part of their orientation. Please see the technology section of this webpage for more information on picking up MacBooks.
   
  Class of 2025 — Noon-2 p.m.
  All seniors need to be in Robson Gymnasium by noon for their Orientation Day. After hearing from members of the administration, the students will have meetings with their counselors to review their schedules and discuss important planning for the year. (The counselors will be set up in the Virginia G. Piper Center for Math and Science.) From there, counselors will dismiss students to Harper Great Hall to have their ID photos taken. Students must be in the proper dress code for Orientation Day. If students arrive out of dress code, they will be sent home and will have to make up the day’s activities at another time. 
   
  Class of 2026 — 1-3 p.m. 
  All juniors need to be in Robson Gymnasium by 1 p.m. for their Orientation Day. After hearing from members of the administration, the students will have meetings with their counselors to review their schedules and discuss important planning for the year. (The counselors will be set up in the Virginia G. Piper Center for Math and Science.) From there, counselors will dismiss students to Harper Great Hall to have their ID photos taken. Students must be in the proper dress code for Orientation Day. If students arrive out of dress code, they will be sent home and will have to make up the day’s activities at another time. 
   
  Class of 2027 — 11 a.m.-1 p.m. 
  All sophomores need to be in Robson Gymnasium by 11 a.m. for their Orientation Day. After hearing from members of the administration, the students will have meetings with their counselors to review their schedules and discuss important planning for the year. (The counselors will be set up in the Virginia G. Piper Center for Math and Science.) From there, counselors will dismiss students to Harper Great Hall to have their ID photos taken. Students must be in the proper dress code for Orientation Day. If students arrive out of dress code, they will be sent home and will have to make up the day’s activities at another time.

• > 2024-25 Student-Parent Handbook

  You can find the 2024-25 Student-Parent Handbook here.

• > Scheduling Information

  2024-25 Class Schedules
  
  

  On July TBD, all students received this information from director of scheduling, Mr. Tony Oldani:
  
  Your finalized schedule for the 2024-25 school year is available on myBrophy. To view your schedule, log in to myBrophy and click the progress button, then click the first-semester button to view your classes in that semester. You can click the Semester 2 button to see those classes. The number in parenthesis is the period that the class is scheduled, for example (411) meets during the fourth block.

   

  Before we talk about "error correction" and "elective change requests," some information...

  • Approximately 19% of students received ALL of their requested classes. So most of you did NOT get everything you requested.
  • A "Flex Period" is an open period ON CAMPUS; a "Free Period" allows that student to arrive late (1st/5th) or leave early (4th/7th). Free periods are only available to juniors (only 4th and 7th) and seniors.
  • There are a few seats left in Beginning Drawing, Theatre, 9th Grade Choir and Concert Choir, and a couple of seats in Digital Photo in the spring. The rest of the seats available in the visual arts are in the advanced courses, which have limited offerings each semester. The point is, it is unlikely that you will be able to change your fine art until someone drops a class (which would open a seat). This may also make "filling a flex" more difficult unless you're willing to take another elective such as a religion or English course.

  
  

  Ok, now the important stuff. This letter contains information regarding the rest of the scheduling process. First, please be aware that schedules are run in order of grade level and course priority. The priority is to schedule students for classes that fulfill graduation requirements, including the placements made by the academic departments in the early Spring. This is done to ensure that by the end of your tenure here, you have enough credits to fulfill requirements and thus graduate on time. The second priority is to schedule students for requested electives. Though we would like students to receive all of their requested electives, there will inevitably be conflicts in the scheduled grid, full classes or other graduation requirements to take that prevent students from receiving all of their requested electives. If you weren’t scheduled for an elective that you requested, the class conflicted with another of the core courses you were placed in or another elective, or the class filled up before your schedule was created. For example, there were over 90 unfilled requests for Ceramics at the time that all of the classes were filled. I promise I did not decide to simply ignore your request. This is especially true with religion, English, and social studies electives, and fine arts classes. The most likely reason you did not get an elective is that it conflicted with another required class or was already full. This is especially the case where we only offer one section of a course (lots of electives and high-level classes here). Finally, please remember that per Brophy’s policy, we will not change schedules for any student based on teacher preference.

   

  As diligent as we are in trying to ensure that each student’s schedule is correct, inevitably some ERRORS arise either in the inputting of course requests or in the scheduling process itself. ERRORS might include: 

  • being registered for fewer than seven periods each semester (including flex/free periods).
  • missing a graduation requirement such as a religious studies, English or math class.
  • being enrolled in an incorrect language class/level.
  • having a class on your schedule that you’ve completed over the summer or in a previous school year.  

  If any of these ERRORS are present in your schedule, please follow the instructions below and we will review your schedule and address the issue accordingly. You and your counselor will be contacted by email as soon as there is a resolution to the issue. Your patience in this process is appreciated as there may be a need to contact other teachers and administrators to resolve your scheduling situation. Additionally, for returning students, all requests for promotion into Honors and AP classes require the approval of the department chair. Placement questions for freshmen will go through the Admissions Office.

   

  Please note that errors do not include receiving elective courses that you didn’t request (i.e. English, social studies, fine arts, or religion electives) or having two courses from the same discipline in the same semester [e.g. U.S. Government and Economics]. 

   

  If you would like to inquire about the availability of alternate electives or splitting semester courses from the same department, follow the directions below to inquire about the available options. Please note that changes will almost always impact numerous classes. Please do not ask your counselor/advisor or the scheduling office to give you every possible outcome before you decide if you want a change. Finally, counselor approval will be required for all placement changes to ensure that not only graduation requirements are being met, but to also ensure that students don’t jeopardize admission opportunities by neglecting to take appropriate courses for the colleges or universities they hope to attend. Should you wish to appeal to move from a regular-level course to an Honors or AP course, you will need the department chair's approval. This approval should be sent from the chair to the student's counselor/advisor and the scheduling office.

   

  The Process

  If you believe there is an error (see above for definition of ERROR) concerning your schedule:

  • Please email scheduling@brophyprep.org and share your name, student ID number and what you believe the error to be. Include "SCHEDULING ERROR" in the subject line.
  • If you are a returning 10th, 11th or 12th grader, you must copy your counselor on this email as well or your request will be considered incomplete and will not be processed.
  • If you are a freshman, please direct your requests to scheduling@brophyprep.org. The Class of 2028 will receive an email from their advisor in the first weeks of August with an introduction. Until that time, all scheduling questions can be sent directly to the scheduling office; if they include placement questions, the Admissions Office should be copied (sscheuring@brophyprep.org).
  • This is the same process for requesting an optional schedule change, except you'll include "OPTIONAL SCHEDULE CHANGE" in the subject line. Failure to follow these steps will result in your email being deleted. You will then need to resubmit following the appropriate directions. You will also voluntarily put yourself at the end of the schedule change line, greatly limiting the possibility that your request will work.

   

  All schedule change requests will be processed through scheduling@brophyprep.org only.

  
  Students should contact their counselors directly to discuss scheduling options; the scheduling office will not send out possible options and “what-if” scenarios. The Scheduling Office will begin processing these error corrections and optional change requests the week of July 29 when school offices reopen.

   

• > Technology Resources/Textbook Information

  For All Parents and Students:
  Textbooks and Digital Resources for the 2024-25 School Year
  
  Most student textbooks and resources will be available for download on students’ MacBook Airs at no additional cost when the 2024-25 school year begins; however, for some classes, students will need to purchase a paper textbook through an online retailer. The complete list of textbooks and resources for next year is located here, and is also accessible through myBrophy by going to the “resources” tab and then the “academic information” tile. The list was finalized on June 30, the last day of summer school. This gives students and parents several weeks to acquire any required texts. (There are online links to where purchases can be made for any required hard-copy books/textbooks.)
  
  

  Note: No books should be purchased unless the course for which it is required is actually on the student’s schedule. If the course is an elective and the student is contemplating a schedule change, please do not purchase the book until his schedule is considered final. It is the student’s responsibility to ensure that he has the proper texts and resources for each course he takes. 
   
  Schedules will be finalized in mid-July (students will receive an email from Mr. Tony Oldani, the director of scheduling) and made available to students on myBrophy. Email Mr. Mica Mulloy at mmulloy@brophyprep.org with any textbook questions.
  
  

  Caring for MacBook Airs
  Please talk to your son this summer about how he cares for his computer, encourage good practices and correct any poor habits before they lead to problems. Click here for tips and warranty information.
  
  

  Technology Resources Website for Parents
  Parents have an online resource for information and tips about technology, screen time and parenting in a digital age. There is a wealth of research, best practices and suggestions available, and many of those resources have been gathered on this site. We encourage parents to explore what is available and talk to their sons this summer about technology use.
  
  

  For Freshman Parents and Students
  Important: Class of 2028 MacBook Air Pickup and Technology Training
  All students from the class of 2028 will pick up their MacBook Air computers and other technology items during Freshman Orientation on Wednesday, Aug. 7. Students will then complete required online training through Canvas, our learning management system. Our technology staff will be working this summer to do the initial setup on each computer so students will pick up a MacBook Air that is pre-assigned to them and largely ready to use.
  
  

  Students and parents will receive an email from Mr. Mica Mulloy in early August with more information about their computer, account access and training; the email will include a barcode for pickup. Please watch for that email and make sure your son has either an electronic or printed copy of it with him at Freshman Orientation. He will use that barcode to receive his computer.

• > Student Activities Office: Mark Your Calendar!

  The Student Activities Office and Student Council have planned a number of activities to welcome students back to school. Please make sure you have these dates on your calendar:

   

  • Wednesday, Aug. 7 – Orientation for all students (see below for specific times)
  • Thursday, Aug. 8 – First day of classes
  • Friday, Aug. 9 – Welcome-Back Bash: After school and on campus, this event is mandatory for freshmen and Big Brothers
  • Saturday, Aug. 10 – Back-to-School Boutique – Calling all moms: please join us for a moms-only party to kick off the school year for your first chance to shop all the new gear in the Varsity Shop. Join us at the Varsity Shop and SAC from 6-8 p.m. to meet other moms as we gather for food, drinks and shopping. RSVP here. 
  • Wednesday, Aug. 14 – Back-to-School Night, 6-9 p.m. (parents only) 
  • Friday, Aug. 16 – The 2028 Frosh Mixer: The annual Brophy Student Council event for incoming Brophy and Xavier ninth-graders will take place from 7-9 p.m. on Brophy’s campus. Dress code information to come...
  • Tuesday, Aug. 19 – Club Expo during community period
  • Friday, Sept. 6 – Brophy vs. Regis Jesuit: The first home football game with a student tailgate at 5:00 p.m. on campus before we walk over to Central High School.
  • Friday, Sept. 6 – Back-to-School Dance: The annual first dance of the year for Brophy and Xavier students will take place after the football game from 9-11 p.m. on Brophy’s campus. Dress code information to come…
  • Thursday, Aug. 22 – Senior and Senior Parent Night, 6:30-8:30 p.m.
  • Saturday-Sunday, Sept. 14 from 10 a.m. to Sept. 15 ending at noon – The Freshman Retreat: Information about the retreat will be sent to students and families from the Office of Faith and Justice.

  
  

  And that just gets us through the first few weeks of school… 

• > From the Office of Faith and Justice

  We invite students to jump right into the transformational Jesuit educational experience by signing up for retreats, immersions, sacramental life and more! If you have any questions about the Office of Faith and Justice, please contact assistant principal for ministry and OFJ director, Mr. Drew Rau '02.
  
  Freshman Retreat — Attendance Required 
  The annual Freshman Retreat for the Brophy Class of 2028 is scheduled for the weekend of Sept. 14-15, beginning Saturday morning at 10 a.m. and ending on Sunday at noon, with all freshmen spending the night on campus. This is required for ALL incoming Brophy freshmen. Parents will receive additional information in the coming weeks. 
   
  Kairos and Magis Retreats 
  The sign-up link for the year's first OFJ retreats will be shared during the first week of August. Seniors, juniors and sophomores interested in participating should use the link provided at that time under the myBrophy OFJ tile (on the myBrophy resource board) or the official OFJ email link from the OFJ's director of retreats and reflections, Mr. Steven Schillig.
  
  The first Magis retreat will take place Aug. 19-21. The first Kairos (Kairos 222) will take place Sept. 3 - 6. 1. Again, the sign-up link for these retreats will be sent during the first week of August; for the rest of the year, applications for Magis and Kairos retreats are made available a month prior to the departure of each retreat. For questions, contact Mr. Steven Schillig at sschillig@brophyprep.org.
   
  Magis Student Leader Applications 
  Any student who has already participated in a Magis retreat may apply to be a student leader on one of the 2024-25 retreats by filling out this form. The link to sign up as a potential Magis retreat leader is also available under the OFJ tile on the myBrophy resource board. 
   
  Kairos Student Leader Applications 
  Students who have already participated in a Kairos retreat may apply to be a student leader on one of the 2024-25 retreats by filling out this form. The link to sign up as a potential Kairos retreat leader is also available under the OFJ tile on the myBrophy resource board. 
   
  Summer Ignatian Encounter (Juniors) 
  All students enrolled in Summer Ignatian Encounter must have completed and verified on MobileServe at least 30 volunteer hours by Aug. 7. In addition, the assignment details for the final written reflection will be sent to these students on Aug. 1, and will be due by Aug. 7. If you have questions, contact Mr. Rau at drau@brophyprep.org.
   
  Summer Sophomore Service Project (CMP) Reminder 
  Students who are completing their Sophomore Service Project over the summer through a Community Mentoring Project must have completed and verified on MobileServe at least 30 volunteer hours by Aug. 7. In addition, the assignment details for the final written reflection will be sent to these students on Aug. 1, and will be due by Aug. 7. If you have questions, contact Mr. Rau at drau@brophyprep.org.
   
  2024-25 Immersions 
  The OFJ will roll out its immersion experience offerings to students in September. Be on the lookout for information on how to sign up when these opportunities are publicized to the Brophy community.
   
  Be Extraordinary! ...Ministers of Communion: Student Training 
  Students who would like to serve the Brophy community as extraordinary ministers of communion during school Masses should plan to attend a training session on Tuesday, Aug. 27, at 3 p.m. or Wednesday, Aug 28, at 3 pm. in Brophy Chapel. Sophomores, juniors and seniors who have received Baptism, Confirmation and Holy Communion are eligible to participate in this ministry. To sign up for this ministry training, contact Mr. Myles Kelley, SJ, at mkelley@brophyprep.org.
   
  Serving on the Altar 
  Are you an altar server at your Catholic parish? Would you like to share this ministry at Brophy's all-school Masses? To sign up for the altar server ministry rotation, contact Mr. Myles Kelley, S.J., at mkelley@brophyprep.org.
   
  Mass of the Holy Spirit 2024 
  The great Ignatian tradition of celebrating the Mass of the Holy Spirit will continue on Friday, Aug. 16. We welcome Father Mark Bosco, S.J. from Georgetown University, as our celebrant.

• > Daily Class Schedule

  Brophy follows a block schedule. View the schedule here.

• > Tuition and Fees Payment Information

  Follow this link to the 2024-25 Tuition and Fee Payment Schedule »
  
  Follow this link to visit the Tuition and Financial Aid webpage »
  
  If you have questions related to the payment of tuition and fees, please contact Ellen McCoy in the Business Office.

• > Dean's Office

  You can find information on reporting illness and/or absence during the school year, as well as a number of important links, by visiting the Dean's Office webpage.

• > Calendars

  2024-25 Important Dates Calendar
  
  You can find this list on myBrophy, the website or click here. Remember, trips/family vacations must be scheduled around school holidays and breaks.
  
  Activities and Athletics Calendars
  
  The Activities and Athletics Calendars are a reflection of life at Brophy. On any given day there is a multitude of events that occur from early morning through late evening that involve our students, faculty, staff and parents. The details of many of those events are subject to change. The Activities and Athletics Calendars are available online and will be updated as we are made aware of changes. The calendars are available through the Brophy website and, using an iCal file, will be accessible from virtually any mobile device, laptop or computer. At this link you will find a guide for your use in subscribing to the Brophy online calendars from your particular online calendar, whether you use Microsoft Outlook, Mac Calendar or Google Calendar. You should be able to print the calendar from these platforms as well; however, we recommend that you do not attempt to print anything more than a weekly version.
  

• > Purchasing Lunch on Campus

  In addition to a la carte offerings, the Corral offers a student lunch buffet for $7.50 (which includes an entree and fountain beverage drink). A breakfast buffet will be available in the Corral, beginning at 7 a.m. daily. 

   

  The Corral accepts student ID scans for a preloaded declining balances, cash, Apple Pay or credit/debit cards after selecting their items for purchase. To use a student ID/declining balance, go to MyKidsSpending to set up an account to preload funds for your son.

  
  Please note the following:
  
  In our zero-waste effort, all disposable utensils, plates, and cups in the Corral are fully compostable. Reusable bottles are encouraged; however, if filled using Corral’s fountain machine, the contents will be subject to payment based on volume.

   

• > School Photos/Senior Pictures

  School Pictures – All Students

  • All students will have their photo taken during Orientation on Wednesday, Aug. 7. Parents can order a photo package from Signature Images online at www.signatureimagesaz.com one week AFTER photos are taken using their unique access code provided in your email and or with a sheet provided on picture day.
  • Please note that Signature Images does not do pre-orders before picture day. One week after Orientation/picture day, parents will receive an email with the photos to view and order. If you have any questions, please contact Ms. Sandra Dennard in the Student Activities Office.

  Senior Pictures
  

  • Brophy has contracted with Signature Images for senior photos. (Senior photos are in addition to the school ID photos taken at orientation.) We highly encourage families to schedule a photo shoot in the Signature Images Studio during the summer to get the best quality photos by visiting Signature Images Website.  Otherwise, Signature Images will be on campus for those who were not able to make it to their studio 2 days in September.  On-campus sessions are for the Yearbook/Composite photo only. The times will be 7 a.m. through 4 p.m. At that time, Seniors will be able to come in before or after school or during a flex period only. Seniors cannot miss class to have their photos taken. All seniors must have their photo taken with Signature Images so that they are included in the Yearbook and Senior Composite. You should have received information in the mail regarding Signature Images, their sessions, and our dress code.  If you did not receive anything, please reach out to Ms. Sandra Dennard in the Student Activities Office.

   

• > Student Parking Permits

  2024-25 Student Parking Permits 

  Any Brophy junior or senior interested in obtaining a parking permit to park on campus must organize his carpool prior to submitting an application. Sophomores who are interested in obtaining a parking permit may apply for a POP lot sticker (post office parking lot on Highland, east of Seventh Street). Completed applications will be reviewed by the Dean’s Office. Permits will be distributed during orientation in August.
  
  Submission of a completed application does not guarantee that a student will receive a permit. Go to myBrophy > Resource Board > Dean’s Office > Student Parking Permits 2024-25, or click here to complete the form online and pay for your parking permit now. If you prefer to mail in your application, please print this form and mail to the Brophy Business Office at the address on the bottom of the form.

• > Carpool Information

  For parents interested in setting up a carpool for the school year, we have a system through the student directory on myBrophy that can help. Follow this link for instructions on accessing that information »